If you’re in the process of planning a wedding, it won’t take long for you to realize that the catering bill is likely to be one of your greatest expenses, second only perhaps to the cost of the venue. As per insights from The Knot, approximately half your wedding budget will go towards organizing the reception and catering. Many couples concede to spending anywhere from $1,000 to a steep $17,000+ on food arrangements for their wedding.
Although reducing the guest list can be a strategic approach to slash food costs, it’s not an ideal solution, especially if you’re keen to celebrate your big day with as many family and friends as possible. Skipping the tradition of serving a full meal at your wedding in favor of light appetizers is also an option. But remember, if you plan on hosting a long reception, it might leave your guests feeling peckish.
If you wish to provide food for a large number of guests without burning a hole in your pocket, here are six budget-friendly strategies to feed your guests:
1. HOST A BRUNCH
For morning weddings, a brunch is a great option. It’s usually cheaper than arranging dinner, plus you can offer a mix of breakfast and lunch foods, such as pastries, sandwiches, soups, and salads. Brunch meals can exclude heavy meat dishes, which is another cost-saver.
2. HAVE MEAL AT RESTAURANT
A private room in your favorite restaurant could serve as a budget-friendly reception venue provided you have a relatively small guest list. Certain restaurants can accommodate large groups, but this is a safer option if you’re expecting fewer than 75 guests. Besides lower costs, you can also save on setup fees, equipment rentals, and possibly negotiate group discounts.
3. OPT FOR BUFFET STYLE
Buffet-style meals are often more economical than a sit-down, several-course dinner. It offers a variety of budget-friendly food options and saves further by reducing the need for wait staff since guests serve themselves.
4. COOK YOUR OWN FOOD
Another way to save money is to make your own food if you have an informal venue. It may require considerable time and effort, but it offers the freedom to customize your menu and control the costs. Bulk shopping from Sam’s Club or Costco can make it even more affordable. You could also ask family and friends to contribute by preparing a few items.
5. RETHINK THE WEDDING CAKE
Instead of investing heavily in a traditional wedding cake, consider more affordable dessert options like cupcakes, assorted desserts, or pies. You’ll be surprised at the savings as cupcakes cost roughly $2 each, as opposed to cake slices that can cost $3.75 or more.
6. OFFER LOW-COST SNACKS
For a longer reception, consider offering finger foods or snacks that are not only cost-effective but can also be bought in bulk. Try to limit the variety to cut cost. For desserts, opt for cookies or a fruit salad that uses seasonal (and therefore cheaper) fruits. One budget-friendly snack option is popcorn; renting a popcorn machine can entertain and feed your guests without costing a fortune.
Do share your experiences – how do you save money when catering for big events? What food service tips do you have for couples planning their wedding menu?
